ICT Rental Agreement Terms and Conditions


General Policies:

Agreement: Equipment Rental Program is available for Students, Staff, and approved affiliates of NMSU.

Purpose: The purpose of the rental program is to provide an affordable alternative to purchasing of equipment.

University Liability: The University assumes no responsibility for theft, misplacement, or destruction of the equipment listed in the agreement. Sole responsibility is placed on the undersigned renter of this agreement. This also extends to any damage that may occur to your personal device while using an Equipment Rental’s charger and cable. ICT is also not responsible for set-up/tear-down, or any handling of the equipment once the renter signs the agreement.

Location: All rental equipment must be returned by the renter to ICT Student Technology and Planning (STP) at Hardman & Jacobs Undergraduate Learning Center, Room 103. Renters will receive rental reminders about their equipment returns via their “@nmsu.edu” email account. 

Student Payments: All rentals must be paid at the time of check-out with a check or money order. No cash payment will be accepted. ICT does not bill the student’s account unless they fail to pay the invoice, which will be due immediately. If payment is not received, all past due and current charges will be transferred to NMSU University Accounts Receivable for collection. University Accounts Receivable charges a 10% fee for collection and may place a hold on the student’s record and registration until full payment is received. 

Student Course Schedule: Renters must provide a course schedule for either the upcoming/current semester to provide proof of enrollment to either NMSU or DACC. 

Refunds: Refunds (prorated) are provided for semester rentals that are returned on-or-before the last day to drop a course with a “W” (drop dates vary by semester). Refunds do not apply to other terms of rentals.

ICT Equipment Rental Program 

Equipment Liability: The undersigned accepts the condition of the equipment at the time of signing of this document and therefore becomes the standard for the condition of the equipment at the termination of the contract. The renter specifically agrees to be liable for the damage of other loss incurred to the equipment that is not the result of regular wear and tear from proper use. The renter agrees to pay such damages to NMSU upon demand. Damages, except for normal wear and tear, should be reported to NMSU ICT STP immediately for possible repair or replacement of the equipment. This includes any accessories included with the rental (power cables, HDMI, etc.). Renters will be contacted via their NMSU email with any details pertaining to late, damaged, or breached contact.

Charges for Daily, Weekly and Monthly Rentals ONLY: The renter will make payment at the time of rental. Additional charges will be incurred to renters account for damages attributable to the renter’s negligence. The replacement fee for equipment lost, damaged, or stolen will be calculated as the current cost of the replacement. Failure to return equipment will result in  late charges for each item rented out per day. If the renter fails to return equipment after seven (7) days, a replacement charge and late fees will be applied and sent to Accounts Receivable. All outstanding balances must be paid by the renter prior to the future check-out from the Equipment Rental Program.

Semester Rentals: All semester rentals are due on the return date listed in this agreement by 4:30 pm. Failure to return equipment on the due date for all semester rentals will result in the renter being charged the full replacement cost of the equipment. 

Emergencies: In the event of an emergency, ICT’s Student Technology and Planning will contact you via email for instructions for equipment returns or extensions. Specification of return times and dates are subject to change, therefore, it is the responsibility of the renter to monitor their email for any updates if the office/university must close. Additionally, renters will still be held accountable for the condition of the equipment, which includes missing/or damaged equipment and accessories. Because of social distancing, changes on all agreements may be filled out online or signed via e-signature.